Public Protection Privacy Notice

Newark and Sherwood District Council | Castle House, Great North Road, Newark, Notts, NG24 1BY | 01636 650000 | privacy@newark-sherwooddc.gov.uk

The UK Data Privacy legislation, give individuals the right to be informed about how organisations use their personal data. This information is provided in the form of a Privacy Notice.

Newark and Sherwood District Council is registered as a Data Controller under the Data Protection Act 2018 (registration number: Z4973840).

Who we are

Public Protection provides a diverse range of services aimed at protecting the public. The services consist of statutory services of Environmental Health and Licensing and Community Protection alongside and Risk & Insurance.

The type of personal information we collect

We currently collect and process the following information:

• Name
• Contact details, which could include telephone number, postal address and/or email address
• Reason for contacting the Council
• Visual images
• Organisational details
• Health data including conditions and disabilities, individual risk assessments (PEEP, stress Ras etc), details of injuries both internal and external
• Financial information including insurance claims details
• Dates of Birth
• School details
• Information on individuals violent person register
• National insurance numbers
• Criminal records
• Case specific data, including incident details etc

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

The information we hold, has been provided by you during telephone calls, emails or online enquiry forms, face to face conversations and social media.

We may also use information provided by other Council business units and partner agencies, where this is directly related to your enquiry.

Advocates including Elected Members acting on your behalf will provide enquiry details.

We also receive personal information indirectly, from the following sources in the specific scenarios:

Insurance companies – in accordance with reviewing, investigating and settling claims

Active4Today – accident reports, insurance claims, Safeguarding referrals

How we use the information

We use the information that you have given us in order to undertake our statutory duties in relation to:

Environmental Health and Licensing 

• Food Safety and Hygiene inspections
• Health and Safety

• Reportable accidents

• Infectious Disease Control
• Nuisance complaints (noise, dust, odour, light, smoke etc) relating to commercial premises
• Licensing – Licensing of regulated activities (sale of alcohol etc), gambling licences, animal licensing (zoo licences, animal boarding, dangerous wild animals) Health Licensing – Tattooists, piercing and other cosmetic treatments
• Private Sector housing – disrepair inspection and enforcement, disabled facilities grants, houses in multiple occupation, caravan site licensing

Community Protection

• Anti-social behaviour 
• Domestic violence
• Community Protection Officers
• CCTV
• Emergency Planning
• Stray dogs
• Environmental Protection to include Contaminated land, private water supplies, air quality,
• Nuisance complaints related to domestic premises (noise, dust, light, smoke etc)
• Immediate Justice (this is a scheme implemented by the UK government to swiftly and visibly deter individuals from engaging in anti-social behaviour) and is facilitated by the Office of the Police and Crime Commissioner

Risk and Insurance

• Corporate health and safety for all sites and services to the council
• Reportable accidents/violent incidents
• Risk assessments - personal
• Council risk management
• Insurance services

Who we may share your information with

We may share your information with other Council departments, for example legal services, housing and Finance etc. We routinely share information to resolve issues and enquiries satisfactorily, within the Public Protection department. This helps us to provide you with a consistently high quality and efficient customer service. We also share your information where necessary with the following: (not an exhaustive list):

• Internal departments at NSDC
• Environment Agency
• Legal entities
• Health and Safety Executive
• Insurance companies
• Emergency Services - Nottinghamshire Police and Fire, East Midlands Ambulance Service
• Nottinghamshire County Council
• Other Local Authorities
• Food Standards Agency
• UK Health Security Agency

The law we use to process your personal information

We need to process your data in order to ensure that the services we are providing meet our statutory and legal obligations, are fit for purpose, efficient and effective. Under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting [contact details]

(b) We have a contractual obligation.

(c) We have a legal obligation.

(e) We need it to perform a public task.

Statutory legislation

This is not an exhaustive list:

• Animal Health Act 1981
• Animal Health and Welfare Act 1984
• Animal Welfare (Licensing of Activities Involving Animals) (England) Regulations 2018
• Animal Welfare Act 2006
• Animals Act 1971
• Anti Social Behaviour, Crime and Policing Act 2014
• Anti-social Behaviour Act 2003
• Boat Licensing Public Health Act Amended Act 1907
• Breeding and Sale of Dogs (Welfare) Act 1999
• Breeding of Dogs Act 1973
• Breeding of Dogs Act 1991
• Building Act 1984
• Business and Planning Act 2020
• Caravan Sites Act 1968
• Caravan Sites and Control of Development Act 1960
• Civic Amenities Act 1667
• Clean Air Act 1993
• Clean Neighbourhoods & Environment Act 2005
• Confiscation of Alcohol (Young Persons) Act 1997
• Contaminated Land (England) Regulations 2000
• Control of Dogs Order 1992
• Control of Horses Act 2015
• Control of Pollution (Amendment) Act 1989
• Control of Pollution Act 1974
• Crime and Disorder Act 1998
• Criminal Justice and Police Act 2001
• Criminal Justice and Public Order Act 1994
• Dangerous Dogs (Amendment ) Act 1997
• Dangerous Dogs Act 1989
• Dangerous Dogs Act 1991
• Dangerous Wild Animals Act 1976
• Deer Act 1991
• Deregulation Act 2015
• Disability Discrimination Act 1995
• Disabled Persons Act 1981
• Dog (Fouling of land) Act 1996
• Dogs Act 1871
• Dogs Act 1906 as amended
• Electrical Safety Standards in the Private Rented Sector Regs 2020
• Employers Liability (Compulsory Insurance) Act 1969
• Energy Efficiency (Private Rented Property) (England and Wales) Regulations 2019
• Energy Efficiency (Private Rented Property) Regulations 2015
• Enterprise Act 2016
• Environment Act 1995
• Environment and Safety Information Act 1988
• Environmental Damage (Prevention & Remediation) Regulations 2009
• Environmental Permitting (England and Wales) Regulations 2010 (as amended)
• Environmental Protection (Stray Dogs) Regulations 1992
• Environmental Protection Act 1990
• Equality Act 2010
• EU Food Information for Consumers Regulations No. 1169/2011
• European Communities Act 1972
• Factories Act 1961
• Fire Safety and Places of Sport Act 1987
• Food Act 1984
• Food and Environmental Protection Act 1985 Dof H external authorisation
• Food Information Regulations 2014
• Food Safety (Sampling & Qualifications) (England) Regulations 2013
• Food Safety Act 1990 (as amended)
• Food Safety and Hygiene (England) Regulations 2013
• Gambling Act 2005
• Game Act 1831
• Government Act 2002
• Guard Dogs Act 1975
• Health & Safety at Work etc 1974 (& associated regulations)
• Health Act 2006
• Health and Social Care Act 2008
• Health Protection (Local Authority Powers) Regulations 2010
• Health Protection (Part 2A Orders) Regulations 2010
• Home Energy Conservation Act 1995
• House-to-House Collection Act 1939
• Housing Act 1985
• Housing Act 2004
• Housing and Planning Act 2016
• Housing Grants, Construction and Regeneration Act 1996
• Hypnotism Act 1952
• Land Drainage Act 1991
• Licensing Act 2003
• Local Government & Housing Act 1989
• Local Government (Miscellaneous Provisions) Act 1976
• Local Government (Miscellaneous Provisions) Act 1982
• Local Government Acts 1972, 1999, 2000 and 2003
• Lotteries and Amusements Act 1976
• Measuring Instruments (Taximeters) Regulations 2006
• Microchip of Dogs regulations 2015
• Mines & Quarries Act 1954 as amended and 1969
• Mobile Homes Act 1983
• Mobile Homes Act 2013
• National Assistance (Amendment) Act 1951
• National Assistance Act 1948
• National Assistance Act 1993
• Noise Act 1996
• Noise and Statutory Nuisance Act 1993
• Offices Shops and Railway Premises Act 1963
• Official Feed and Food Controls (England) Regulations 2009
• Performing Animals (Regulation) Act 1925
• Pest Act 1954
• Pesticide Act 1998
• Pet (Amendment) Act 1983
• Police and Criminal Evidence Act 1984
• Police Refiorm and Social Responsibility Act 2011
• Police Reform Act 2002
• Police, Factories, etc (Miscellaneous Provisions) Act 1916 - covers Street Collections
• Policing & Crime Act 2009
• Policing & Crime Act 2017
• Pollution Prevention and Control Act 1999
• Prevention of Damage by Pests Act 1949
• Private Water Supplies (England) Regulations 2009 & 2016
• Private Water Supplies Regulations 2018
• Protection from Eviction Act 1977
• Protection of Animals (Amendment) Act 1988
• Public Health (Control of Disease) Act 1984 and all regulations made there under
• Public Health (Infectious Disease) Regulations 1998
• Public Health Act 1875
• Public Health Act 1925 s.76
• Public Health Act 1936
• Public Health Act 1961
• Radioactive Substances Act 1993
• Refuse Disposal (Amenity) Act 1978
• Regulatory Enforcement and Sanctions Act 2008
• Reporting of Injuries, Disease and Dangerous Occurrence Regulations 2013
• Road Traffic Acts 1988 and 1991
• Road Traffic Offenders Act 1988
• Road Traffic Regulations 1967
• Scrap Metal Dealers Act 1964 and 2013
• Serious Organised Crime and Police Act 2005
• Slaughter of Poultry Act 1967
• Slaughterhouses Act 1974
• Solvent Emissions (England and Wales) Regulations 2004
• Sunbeds (Regulation) Act 2010
• Sunday Trading Act 1994
• Taximeters (EEC Requirements) Regulations 1979
• Tenant Fees Act 2019
• The Care Act 2014
• The Children’s Act 2004
• The Contaminated Land (England) (Amendment) Regulations 2001
• The Contaminated Land (England) Regulations 2006
• The Electrical Safety Standards in the Private Rented Sector (England) Regulations 2020
• The Energy Efficiency (Private Rented Property) (England and Wales) regulations 2015
• The Management of Houses in Multiple Occupation (England) Regulations 2006
• Management of Health and Safety at work Regulations 1999 
• The Radioactive Contaminated Land (Enabling Powers and Modification of Enactments) (England) (Amendment) Regulations 2010
• The Smoke and Carbon Monoxide Alarm (England) Regulations 2006
• Theatres Act 1968
• Town and Country Planning Act 1990
• Town Police Clauses Act 1847
• Town Police Clauses Act 1889
• Trade in Animals and Related Products Regulations 2011
• Transport Act 1980 s.64
• Transport Act 1985 (various sections)
• Vehicle (Crime) Act 2001
• Waste Minimisation Act 1998
• Water Act 1983
• Water Act 1989
• Water Industry Act 1991 and 1999
• Water Resources Act 1991
• Wildlife & Countryside Act 1981
• Zoo Licensing Act 1981
• Health Act 2006 and associated regulations
• Health Act 2006 and associated regulations
• Health and Safety at work etc act 1974.
• Management of Health and Safety at work Regulations 1999

How we store and how long we keep information about you

Your information is securely stored.

We will hold your personal information in line with the Council’s retention schedule. At its expiry date the information will be reviewed, and only retained where there is an ongoing requirement to retain for a statutory or legal purpose. Following this your personal information will be securely destroyed. For details of retention time frames please contact privacy@newark-sherwooddc.gov.uk 

Your data protection rights

Under data protection law, you have rights including:

• Your right of access - You have the right to ask us for copies of your personal information.
• Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
• Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances. We may not be able to agree to erasure, if this occurs we will explain why your request has not been actioned.
• Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances. For example, if you think we are processing your data unlawfully, you can request that any processing is suspended whilst this is investigated.
• Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at privacy@newark-sherwooddc.gov.uk if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at  privacy@newark-sherwooddc.gov.uk    

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:           

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk